The routine of integrating digital signature with existent SAP supply
chain processes is comparatively easy, and it eliminates a need to pointer tough copies of many
Companies mostly disremember a fact that a program hulk offers SAP Digital Signatures as a
feature of a standard
ERP offering. When implemented, it can significantly revoke a volume of time compared with
manual and paper-based capitulation or information validation processes. Digital signatures have turned
out to be a finish and effective choice to a primer signature option. It also saves time
and resources since it all takes place within a SAP system.
Organizations meddlesome in SAP Digital Signatures need to endorse that SAP
modules to use with a technology. The tangible digital signature pattern in SAP does not
take some-more than one to dual days of work. But a volume of time spent deploying digital signatures
across a craving will count on a altogether operation and distance of implementation; a array of
business processes in that a association would like to exercise digital
signatures; a time endangered in contrast and training users; and a time it takes to handle
change government tasks designed to drive applicable users divided from a paper-based signing to
digitally signing in SAP.
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Should we be on SAP
Employees or consultants with digital signature imagination can conduct a authorisation issues,
but a tangible routine of digitally signing in SAP entails users entering a cue into SAP. The
option for a singular digital signature or mixed and consecutive set of digital signatures, to
reflect several signing authorities, is also available. A SAP Digital Signature can also integrate
Workflow, that ensures that a applicable SAP user has entrance to a list of all a SAP
documents requiring digital signature.
Digital signature is cross-modular, that means that companies can exercise those signatures
across a operation of modules, including a supply
Here are some SAP modules where it creates clarity to exercise digital signatures and some advice
on how to incorporate signatures in those modules:
Production Planning for Process Industries (PP-PI)
In SAP prolongation formulation for routine industries (PP-PI), a digital signature validates and confirms particular entries done in
the routine instruction (PI) sheet. A PI piece annals critical information about plant
parameters. A association can endorse during that turn such validation should take place. For example,
when a entered parameter value is outward a tangible toleration limit, a complement triggers a
digital signature to endorse a entrance by requiring a user to digitally pointer it.
Alternatively, it can activate digital signature when a PI piece is remarkable as “complete” after
all plant parameter values in a PI piece are entered. A finished PI piece does not concede anyone
to make serve changes. If mixed signatures are compulsory to symbol a PI piece as complete, then
the digital signature in a signature array confirms a execution of a PI sheet.
In a SAP
Plant Maintenance (PM) procedure as good as a PP module, a association requires a upkeep or
production crew to emanate a change news in SAP during a finish of a shift. A change report
consolidates information on all a critical activities of a shift. If we do not exercise SAP
Digital Signature during all, a user is compulsory to pointer a tough duplicate or printout of a shift
Once we exercise SAP Digital Signature in a change report, a printout is usually probable after
the Digital Signature is in place. The options to send a change news as an email connection or
to emanate an Adobe Acrobat (PDF) chronicle in SAP becomes accessible after a user digitally signs
In a SAP
Quality Management (QM) module, digital signatures confederate 3 critical processes
including a recording of results, a preference to use a element (usage preference in SAP QM) and
the representation sketch for earthy samples. In any of these processes, a entries are confirmed
after a user digitally signs them. Without a claim digital signatures in place, a system
marks a particular business routine as incomplete.
Document Management System
Digital Signatures can also be used in a company’s SAP Document Management System (DMS), a
central repository of all a digital resources of a company. Whenever a user changes a standing of a
DMS request — for example, from in-process to released, — a complement prompts the
user to digitally pointer a DMS request before changes in request standing are incorporated. Refer
to a figure next in that standing change triggers digital signature.
The figure next shows that a SAP DMS request needs mixed digital signatures. The
signature plan is tangible in a complement in such a approach that it needs dual signatures in
succession to capacitate a complement to make changes to DMS status. It’s same to carrying an assistant
manager initial pointer a request before a manager signs it. Notice during a reduce right-hand side of
the figure that a initial particular signature, DMS_01 (with a username Jawad Akhtar) is already
executed underneath a streamer ‘Signature Already Executed.’ On a lower-half of left palm side, the
user selects a particular signature DMS_02 (with a username Lee Long) and enters a SAP
password. The user can also incorporate comments/remarks during signing, as remarkable in a top-half
of a figure.
Digital Signatures: The ‘way-forward’
To confederate digital signatures within existing
business processes in SAP, a association needs to rivet an SAP consultant if it does not have
the compulsory skills in–house. In possibly case, that chairman will commence a necessary
configuration settings of digital signature in a complement and afterwards allot it to SAP business
processes of PP, PM, QM or DMS modules. SAP NetWeaver (Basis) imagination is also necessary, because
someone will need to sanction endangered persons or departments to govern digital signatures.
Finally, if a association decides to confederate digital signature with SAP Workflow, imagination in that
technology will also be required.
ABOUT THE AUTHOR
Jawad Akhtar is an partner clamp boss and SAP plan manager for AbacusConsulting, where he
focuses on SCM issues. AbacusConsulting is formed in Pakistan.
This was initial published in Dec 2012